Cleaning Services Invoice Template India
A cleaning invoice bills a home or business for regular or one-off cleaning, usually by the visit or by the hour. This template is set up for India: amounts in INR, GST at 18% on each line. Change anything you like, then download it as a PDF.
Send it and track payment in BunnyDoc Invoicing. Free plan available.
Try BunnyDoc Invoicing freeYour invoice is created on this device and never uploaded. Your details are saved only in this browser so they're here next time.
How to write a cleaning business invoice
- List each visit date or the number of visits, so the client can check them against their records.
- Bill one-off jobs such as deep cleans or end-of-tenancy cleans on their own lines.
- Show supplies and equipment separately if you charge for them.
- Short payment terms, such as 7 days, are normal for cleaning services.
Not sure what to charge? Work out your minimum rate with the freelance rate calculator, and agree the price first with the quote generator.
What an invoice must include in India
- Supplier's name, address and GSTIN
- Consecutive serial number of up to 16 characters, unique for the financial year (letters, numbers, hyphen or slash)
- Date of issue
- Recipient's name, address and GSTIN or UIN if registered
- For an unregistered recipient with a taxable value of ₹50,000 or more: name and address, delivery address, and state name and code (below ₹50,000, only if the recipient asks)
- HSN code for goods or SAC for services (number of digits depends on turnover)
- Description of goods or services
- Quantity and unit for goods
- Total value of supply
- Taxable value after any discount or abatement
- Rate and amount of tax split into CGST, SGST/UTGST, IGST and cess
- Place of supply with state name for inter-state supplies
- Delivery address if different from the place of supply
- Whether tax is payable on reverse charge
- Signature or digital signature of the supplier or authorised representative (not needed on an electronic invoice)
- QR code with the Invoice Reference Number (IRN) where e-invoicing applies to the supplier
Invoice rules in India at a glance
- Tax
- GST, standard rate 18%. See all rates and the GST calculator
- Tax number
- GSTIN
- Title
- Tax invoice (registered suppliers of taxable supplies). Composition taxpayers and suppliers of exempt goods or services issue a 'Bill of supply' instead.
- Not registered for tax
- A person who is not registered under GST cannot collect GST or issue a tax invoice. Registered composition taxpayers must not charge GST to customers and issue a bill of supply.
- Small invoices
- Section 31(3)(b) of the CGST Act lets a registered person skip a tax invoice where the supply is below ₹200, subject to conditions, and issue a consolidated tax invoice at the end of the day for unregistered buyers who do not ask for one.
- Payment terms
- 15 days from acceptance or deemed acceptance if no written agreement; agreed terms cannot exceed 45 days (MSE suppliers only).
- Late payment
- MSMED Act 2006, sections 15 and 16: where the supplier is a micro or small enterprise registered on Udyam (manufacturing or services), the buyer must pay by the agreed date, which cannot exceed 45 days from acceptance, or within 15 days if no date was agreed. If late, the buyer owes compound interest with monthly rests at three times the bank rate notified by the RBI, overriding any contract term. Outside MSMED, interest is contractual.
- Keep records
- 72 months (6 years) from the due date of the annual return for the year, longer if an appeal or investigation is pending.
Cleaning Services Invoice Template India: frequently asked questions
How do I invoice regular cleaning clients?
Send one invoice a week or a month, with the number of visits as the quantity and your price per visit. Add any extra jobs on separate lines.
Should a cleaning invoice include supplies?
If you provide the products and charge for them, add a supplies line. If they are included in your price, say so in the notes instead.
Do I have to charge GST on my invoices in India?
A person who is not registered under GST cannot collect GST or issue a tax invoice. Registered composition taxpayers must not charge GST to customers and issue a bill of supply.
How long must I keep invoices in India?
72 months (6 years) from the due date of the annual return for the year, longer if an appeal or investigation is pending.
Can I charge interest on late payments in India?
MSMED Act 2006, sections 15 and 16: where the supplier is a micro or small enterprise registered on Udyam (manufacturing or services), the buyer must pay by the agreed date, which cannot exceed 45 days from acceptance, or within 15 days if no date was agreed. If late, the buyer owes compound interest with monthly rests at three times the bank rate notified by the RBI, overriding any contract term. Outside MSMED, interest is contractual. RBI Bank Rate 5.75% (from 7 October 2026 monetary policy), so the MSMED rate is 17.25% a year compounded monthly. Work it out with the late payment calculator.
Is this invoice template free?
Yes. Edit the template in your browser and download it as a PDF for free, with no sign-up and no watermark. Nothing you type is uploaded.
Sources
The rules on this page were checked in October 2026 and are general information, not legal or tax advice. Check the official sources or ask an accountant in India if you are unsure what your invoices must show.
Send invoices and get paid with BunnyDoc
BunnyDoc Invoicing lets you send invoices, track which ones are paid, record expenses and scan receipts. Free plan available.