Photography Invoice Template Singapore
A photography invoice bills a client for a shoot, editing and the images or usage rights they receive. This template is set up for Singapore: amounts in SGD, GST at 9% on each line. Change anything you like, then download it as a PDF.
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How to write a photographer invoice
- Spell out usage rights and how long they last; they are often worth more than the shoot itself.
- Show the booking deposit as already paid, so the balance due is clear.
- Say when the client receives the final images, for example once the invoice is paid.
- List travel and second-shooter fees on their own lines.
Not sure what to charge? Work out your minimum rate with the freelance rate calculator, and agree the price first with the quote generator.
What an invoice must include in Singapore
- The words 'Tax invoice'
- Supplier's name, address and GST registration number
- Customer's name and address
- Invoice date and an identifying number
- Description of the goods or services
- Total amount payable excluding GST, the GST rate and GST amount, and total including GST
- Separate gross amounts for any exempt, zero-rated or other supplies on the same invoice
- Generally issued within 30 days of the time of supply
Invoice rules in Singapore at a glance
- Tax
- GST, standard rate 9%. See all rates and the GST calculator
- Tax number
- GST registration number
- Title
- Tax invoice (GST-registered businesses)
- Not registered for tax
- A business that is not GST-registered must not charge GST or issue tax invoices.
- Small invoices
- A simplified tax invoice may be issued where the total including GST is S$1,000 or less, showing supplier name, address and GST number, date, invoice number, description, total including GST and a statement that the price includes GST. Tax invoices are not required for supplies to non-GST-registered customers (a receipt may be issued).
- Payment terms
- No statutory default payment period; the agreed terms apply.
- Late payment
- No statutory late payment interest or fixed compensation for B2B invoices. Interest applies only if agreed in the contract; the Building and Construction Industry Security of Payment Act covers construction payment claims only.
- Keep records
- At least 5 years.
Photography Invoice Template Singapore: frequently asked questions
What should a photography invoice include?
The shoot date and location, what you delivered (number of edited images, formats), any usage licence and its term, travel or extra fees, any deposit already paid, tax and the balance due.
Should photographers take a deposit?
Most do, often 25% to 50% when the shoot is booked, to secure the date. Show it on the final invoice as a deduction, as in this template.
Do I have to charge GST on my invoices in Singapore?
A business that is not GST-registered must not charge GST or issue tax invoices.
How long must I keep invoices in Singapore?
At least 5 years.
Can I charge interest on late payments in Singapore?
No statutory late payment interest or fixed compensation for B2B invoices. Interest applies only if agreed in the contract; the Building and Construction Industry Security of Payment Act covers construction payment claims only. Work it out with the late payment calculator.
Is this invoice template free?
Yes. Edit the template in your browser and download it as a PDF for free, with no sign-up and no watermark. Nothing you type is uploaded.
Sources
The rules on this page were checked in October 2026 and are general information, not legal or tax advice. Check the official sources or ask an accountant in Singapore if you are unsure what your invoices must show.
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