Photography Invoice Template Netherlands
A photography invoice bills a client for a shoot, editing and the images or usage rights they receive. This template is set up for the Netherlands: amounts in EUR, BTW at 21% on each line. Change anything you like, then download it as a PDF.
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How to write a photographer invoice
- Spell out usage rights and how long they last; they are often worth more than the shoot itself.
- Show the booking deposit as already paid, so the balance due is clear.
- Say when the client receives the final images, for example once the invoice is paid.
- List travel and second-shooter fees on their own lines.
Not sure what to charge? Work out your minimum rate with the freelance rate calculator, and agree the price first with the quote generator.
What an invoice must include in the Netherlands
- Your VAT identification number (btw-id)
- The VAT amount and rate
- Invoice date
- A sequential invoice number
- Your name and address
- The customer's name and address
- Your KVK (Chamber of Commerce) number if you are in the trade register
- Date of supply
- Description of the goods or services and the quantity or extent
Invoice rules in the Netherlands at a glance
- Tax
- Btw (VAT), standard rate 21%. See all rates and the BTW calculator
- Tax number
- Btw-identificatienummer (VAT ID)
- Not registered for tax
- Under the small business scheme (KOR) you do not charge VAT: you are not required to issue invoices, but if you do you must not put VAT on them and should state that you use the kleineondernemersregeling.
- Small invoices
- A simplified invoice is allowed for amounts up to €100 including VAT and for credit invoices.
- Payment terms
- 30 days if no term is agreed. Maximum 60 days between businesses (longer only if not unfair); large companies must pay SME suppliers within 30 days; government within 30 days.
- Late payment
- Statutory commercial interest (wettelijke handelsrente, article 6:119a Civil Code) applies automatically to late B2B payments, plus extrajudicial collection costs of at least €40. Fixed compensation: collection costs on a sliding scale, minimum €40 and maximum €6,775; businesses can agree different amounts by contract.
- Keep records
- 7 years (10 years for invoices relating to immovable property).
Photography Invoice Template Netherlands: frequently asked questions
What should a photography invoice include?
The shoot date and location, what you delivered (number of edited images, formats), any usage licence and its term, travel or extra fees, any deposit already paid, tax and the balance due.
Should photographers take a deposit?
Most do, often 25% to 50% when the shoot is booked, to secure the date. Show it on the final invoice as a deduction, as in this template.
Do I have to charge BTW on my invoices in the Netherlands?
Under the small business scheme (KOR) you do not charge VAT: you are not required to issue invoices, but if you do you must not put VAT on them and should state that you use the kleineondernemersregeling.
How long must I keep invoices in the Netherlands?
7 years (10 years for invoices relating to immovable property).
Can I charge interest on late payments in the Netherlands?
Statutory commercial interest (wettelijke handelsrente, article 6:119a Civil Code) applies automatically to late B2B payments, plus extrajudicial collection costs of at least €40. Wettelijke handelsrente 10.40% from 1 July 2026 (ECB rate 2.40% on 1 July 2026). Non-commercial statutory interest 4% from 1 January 2026. Work it out with the late payment calculator.
Is this invoice template free?
Yes. Edit the template in your browser and download it as a PDF for free, with no sign-up and no watermark. Nothing you type is uploaded.
Sources
The rules on this page were checked in October 2026 and are general information, not legal or tax advice. Check the official sources or ask an accountant in the Netherlands if you are unsure what your invoices must show.
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