Tutoring Invoice Template Germany
A tutoring invoice bills a student or parent for lessons, usually by the hour or as a block of sessions paid in advance. This template is set up for Germany: amounts in EUR, MwSt. at 19% on each line. Change anything you like, then download it as a PDF.
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How to write a tutor invoice
- Put the student's name and the subject in the description, especially for families with several children.
- List the dates of the lessons or the number of sessions in the period.
- Put your cancellation policy in the notes.
- Offer blocks of lessons paid in advance to reduce chasing payments.
Not sure what to charge? Work out your minimum rate with the freelance rate calculator, and agree the price first with the quote generator.
What an invoice must include in Germany
- Full name and address of the supplier and of the customer
- The supplier's tax number (Steuernummer) or VAT ID (USt-IdNr.)
- Date of issue
- A unique sequential invoice number
- Quantity and usual trade description of the goods, or the extent and type of the service
- Date of the supply or service (or of payment received in advance)
- Net amount broken down by tax rate and exemption, and any agreed reduction not already in the price
- Applicable tax rate and tax amount, or a note that an exemption applies
- Where relevant: note of the customer's duty to keep the invoice (supplies connected with property to private customers), and 'Gutschrift' for self-billed invoices
- B2B invoices between German businesses must be structured e-invoices (XRechnung or ZUGFeRD): all must be able to receive them since 1 January 2025; issuing becomes mandatory from 1 January 2027 for businesses with prior-year turnover over €800,000 and from 1 January 2028 for all.
Invoice rules in Germany at a glance
- Tax
- Umsatzsteuer (VAT), standard rate 19%. See all rates and the VAT calculator
- Tax number
- Steuernummer or USt-IdNr. (VAT identification number)
- Not registered for tax
- Small businesses using the Kleinunternehmer scheme (§19 UStG: turnover up to €25,000 in the prior year and €100,000 in the current year) do not charge VAT; their invoice states the total as one sum with a note that the small business exemption applies (for example 'Gemäß § 19 UStG wird keine Umsatzsteuer berechnet'). If they show VAT anyway, they owe it.
- Small invoices
- Invoices of €250 or less in total (Kleinbetragsrechnung, §33 UStDV) need only the supplier's name and address, the date, the quantity and type of goods or service, and the gross amount with the tax rate (or exemption note).
- Payment terms
- A debtor is in default at the latest 30 days after the due date and receipt of an invoice (§286(3) BGB); agreed B2B terms over 60 days are valid only if expressly agreed and not grossly unfair (§271a BGB).
- Late payment
- §288 BGB: default interest on payment claims, plus a €40 lump sum (§288(5)) when the debtor is not a consumer. The lump sum counts towards any later legal costs claimed. Fixed compensation: €40 lump sum per late payment claim against a business debtor.
- Keep records
- 8 years for invoices (§14b UStG, from the end of the calendar year of issue).
Tutoring Invoice Template Germany: frequently asked questions
How do tutors invoice parents?
Send an invoice each month, or for a block of lessons in advance, with the student's name, subject, number of sessions and your rate. Short terms such as 7 days are usual.
Do tutors need to charge VAT or GST?
It depends on the country and your turnover; private tuition is exempt in some countries. See the tax rules for your country on this page.
Do I have to charge VAT on my invoices in Germany?
Small businesses using the Kleinunternehmer scheme (§19 UStG: turnover up to €25,000 in the prior year and €100,000 in the current year) do not charge VAT; their invoice states the total as one sum with a note that the small business exemption applies (for example 'Gemäß § 19 UStG wird keine Umsatzsteuer berechnet'). If they show VAT anyway, they owe it.
How long must I keep invoices in Germany?
8 years for invoices (§14b UStG, from the end of the calendar year of issue).
Can I charge interest on late payments in Germany?
§288 BGB: default interest on payment claims, plus a €40 lump sum (§288(5)) when the debtor is not a consumer. The lump sum counts towards any later legal costs claimed. Basiszinssatz 1.52% from 1 July 2026 (Deutsche Bundesbank), so B2B default interest is 10.52% a year and consumer default interest 6.52% until 31 December 2026 (1.27% base from 1 January 2026 to 30 June 2026). Work it out with the late payment calculator.
Is this invoice template free?
Yes. Edit the template in your browser and download it as a PDF for free, with no sign-up and no watermark. Nothing you type is uploaded.
Sources
The rules on this page were checked in October 2026 and are general information, not legal or tax advice. Check the official sources or ask an accountant in Germany if you are unsure what your invoices must show.
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