Tutoring Invoice Template Spain
A tutoring invoice bills a student or parent for lessons, usually by the hour or as a block of sessions paid in advance. This template is set up for Spain: amounts in EUR, IVA at 21% on each line. Change anything you like, then download it as a PDF.
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How to write a tutor invoice
- Put the student's name and the subject in the description, especially for families with several children.
- List the dates of the lessons or the number of sessions in the period.
- Put your cancellation policy in the notes.
- Offer blocks of lessons paid in advance to reduce chasing payments.
Not sure what to charge? Work out your minimum rate with the freelance rate calculator, and agree the price first with the quote generator.
What an invoice must include in Spain
- Invoice number and series if any
- Date of issue
- Full name or company name of the issuer and of the customer
- NIF of the issuer and, where required, of the customer
- Address of the issuer and of the customer
- Description of the operations, with the data needed to work out the taxable base, unit price excluding tax, and any discounts not included in it
- VAT rate(s) applied
- VAT amount, shown separately
- Date of the operation or advance payment if different from the issue date
- Where relevant: reference to the exemption rule, 'Facturación por el destinatario' (self-billing), 'Inversión del sujeto pasivo' (reverse charge), or the special scheme that applies (travel agencies, second-hand goods, cash accounting)
- Freelancers (autónomos) invoicing Spanish businesses usually also show IRPF income tax withholding (generally 15%, 7% in the first years of activity)
Invoice rules in Spain at a glance
- Tax
- IVA, standard rate 21%. See all rates and the IVA calculator
- Tax number
- NIF (Número de Identificación Fiscal)
- Title
- Factura (or 'Factura simplificada' for simplified invoices)
- Not registered for tax
- Spain has no general small-business VAT exemption for resident businesses, so most autónomos must charge IVA; a seller whose activity is VAT-exempt must state the legal basis of the exemption on the invoice instead of charging VAT.
- Small invoices
- A factura simplificada is allowed up to €400 including VAT (€3,000 for listed sectors such as restaurants, hairdressers and parking); if the buyer needs it to deduct VAT it must also show the buyer's NIF, address and the VAT amount separately.
- Payment terms
- 30 days from receipt of the goods or services if no term is agreed; agreed terms cannot exceed 60 days between businesses (30 days for public authorities).
- Late payment
- Ley 3/2004 on late payment in commercial operations: statutory late interest applies automatically between businesses and with public bodies, plus a €40 fixed recovery fee per invoice. Fixed compensation: €40 per invoice, plus further justified recovery costs.
- Keep records
- At least 4 years for tax purposes (the limitation period) and 6 years under the Commercial Code for businesses.
Tutoring Invoice Template Spain: frequently asked questions
How do tutors invoice parents?
Send an invoice each month, or for a block of lessons in advance, with the student's name, subject, number of sessions and your rate. Short terms such as 7 days are usual.
Do tutors need to charge VAT or GST?
It depends on the country and your turnover; private tuition is exempt in some countries. See the tax rules for your country on this page.
Do I have to charge IVA on my invoices in Spain?
Spain has no general small-business VAT exemption for resident businesses, so most autónomos must charge IVA; a seller whose activity is VAT-exempt must state the legal basis of the exemption on the invoice instead of charging VAT.
How long must I keep invoices in Spain?
At least 4 years for tax purposes (the limitation period) and 6 years under the Commercial Code for businesses.
Can I charge interest on late payments in Spain?
Ley 3/2004 on late payment in commercial operations: statutory late interest applies automatically between businesses and with public bodies, plus a €40 fixed recovery fee per invoice. 10.40% for the second half of 2026 (ECB rate 2.40%; Secretaría General del Tesoro resolution of 30 June 2026, BOE 1 July 2026). Work it out with the late payment calculator.
Is this invoice template free?
Yes. Edit the template in your browser and download it as a PDF for free, with no sign-up and no watermark. Nothing you type is uploaded.
Sources
The rules on this page were checked in October 2026 and are general information, not legal or tax advice. Check the official sources or ask an accountant in Spain if you are unsure what your invoices must show.
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