Tutoring Invoice Template Netherlands
A tutoring invoice bills a student or parent for lessons, usually by the hour or as a block of sessions paid in advance. This template is set up for the Netherlands: amounts in EUR, BTW at 21% on each line. Change anything you like, then download it as a PDF.
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How to write a tutor invoice
- Put the student's name and the subject in the description, especially for families with several children.
- List the dates of the lessons or the number of sessions in the period.
- Put your cancellation policy in the notes.
- Offer blocks of lessons paid in advance to reduce chasing payments.
Not sure what to charge? Work out your minimum rate with the freelance rate calculator, and agree the price first with the quote generator.
What an invoice must include in the Netherlands
- Your VAT identification number (btw-id)
- The VAT amount and rate
- Invoice date
- A sequential invoice number
- Your name and address
- The customer's name and address
- Your KVK (Chamber of Commerce) number if you are in the trade register
- Date of supply
- Description of the goods or services and the quantity or extent
Invoice rules in the Netherlands at a glance
- Tax
- Btw (VAT), standard rate 21%. See all rates and the BTW calculator
- Tax number
- Btw-identificatienummer (VAT ID)
- Not registered for tax
- Under the small business scheme (KOR) you do not charge VAT: you are not required to issue invoices, but if you do you must not put VAT on them and should state that you use the kleineondernemersregeling.
- Small invoices
- A simplified invoice is allowed for amounts up to €100 including VAT and for credit invoices.
- Payment terms
- 30 days if no term is agreed. Maximum 60 days between businesses (longer only if not unfair); large companies must pay SME suppliers within 30 days; government within 30 days.
- Late payment
- Statutory commercial interest (wettelijke handelsrente, article 6:119a Civil Code) applies automatically to late B2B payments, plus extrajudicial collection costs of at least €40. Fixed compensation: collection costs on a sliding scale, minimum €40 and maximum €6,775; businesses can agree different amounts by contract.
- Keep records
- 7 years (10 years for invoices relating to immovable property).
Tutoring Invoice Template Netherlands: frequently asked questions
How do tutors invoice parents?
Send an invoice each month, or for a block of lessons in advance, with the student's name, subject, number of sessions and your rate. Short terms such as 7 days are usual.
Do tutors need to charge VAT or GST?
It depends on the country and your turnover; private tuition is exempt in some countries. See the tax rules for your country on this page.
Do I have to charge BTW on my invoices in the Netherlands?
Under the small business scheme (KOR) you do not charge VAT: you are not required to issue invoices, but if you do you must not put VAT on them and should state that you use the kleineondernemersregeling.
How long must I keep invoices in the Netherlands?
7 years (10 years for invoices relating to immovable property).
Can I charge interest on late payments in the Netherlands?
Statutory commercial interest (wettelijke handelsrente, article 6:119a Civil Code) applies automatically to late B2B payments, plus extrajudicial collection costs of at least €40. Wettelijke handelsrente 10.40% from 1 July 2026 (ECB rate 2.40% on 1 July 2026). Non-commercial statutory interest 4% from 1 January 2026. Work it out with the late payment calculator.
Is this invoice template free?
Yes. Edit the template in your browser and download it as a PDF for free, with no sign-up and no watermark. Nothing you type is uploaded.
Sources
The rules on this page were checked in October 2026 and are general information, not legal or tax advice. Check the official sources or ask an accountant in the Netherlands if you are unsure what your invoices must show.
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