Web Developer Invoice Template Ireland
A web development invoice bills a client for building or maintaining a website or app, by milestone, by the hour or as a monthly maintenance fee. This template is set up for Ireland: amounts in EUR, VAT at 23% on each line. Change anything you like, then download it as a PDF.
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How to write a web developer invoice
- Invoice by milestone on bigger builds, so you are paid as the work progresses.
- Bill change requests separately, referencing the request and who approved it.
- Put recurring hosting and maintenance on its own line each month.
- Keep domain and hosting costs you pay for the client on separate lines.
Not sure what to charge? Work out your minimum rate with the freelance rate calculator, and agree the price first with the quote generator.
What an invoice must include in Ireland
- Date of issue
- A unique sequential number
- Supplier's full name, address and VAT registration number
- Customer's full name and address
- Customer's VAT number and the note 'reverse charge applies' where the customer accounts for the VAT; customer's VAT number and 'intra-Community supply of goods' for intra-EU supplies
- Quantity and nature of goods supplied, or extent and nature of services
- VAT-exclusive unit price, discounts or price reductions
- Breakdown by VAT rate and total VAT payable
- Date the goods or services were supplied (and date of any payment on account if different from the invoice date)
- Name, address and VAT number of a tax representative where one is liable for VAT
Invoice rules in Ireland at a glance
- Tax
- VAT, standard rate 23%. See all rates and the VAT calculator
- Tax number
- VAT registration number
- Not registered for tax
- A trader who is not registered for VAT should not issue an invoice showing an amount of VAT. If they do, they must pay the VAT shown and can face penalties.
- Small invoices
- Revenue's invoice guidance lists no general low-value simplified VAT invoice; VAT invoices are mainly required for supplies to other businesses, public bodies and exempt-activity customers rather than to private consumers.
- Payment terms
- 30 days after the invoice is received if no date is agreed. B2B terms over 60 days must be expressly agreed and not grossly unfair; public authorities must pay within 30 days.
- Late payment
- European Communities (Late Payment in Commercial Transactions) Regulations 2012: in B2B and business-to-public-authority transactions the supplier is automatically entitled to statutory interest and fixed compensation, without sending a reminder. Fixed compensation: €40 for invoices up to €1,000; €70 for over €1,000 up to €10,000; €100 for over €10,000.
- Keep records
- Generally 6 years (longer for some property records or while an inquiry or appeal is open).
Web Developer Invoice Template Ireland: frequently asked questions
How do web developers usually bill?
Fixed price by milestone for new builds, hourly for changes and support, and a monthly fee for hosting and maintenance. This template shows all three.
Should I charge for out-of-scope work?
Yes. Agree changes in writing first, then bill them as separate lines with the hours and your rate, so the client can see why the total changed.
Do I have to charge VAT on my invoices in Ireland?
A trader who is not registered for VAT should not issue an invoice showing an amount of VAT. If they do, they must pay the VAT shown and can face penalties.
How long must I keep invoices in Ireland?
Generally 6 years (longer for some property records or while an inquiry or appeal is open).
Can I charge interest on late payments in Ireland?
European Communities (Late Payment in Commercial Transactions) Regulations 2012: in B2B and business-to-public-authority transactions the supplier is automatically entitled to statutory interest and fixed compensation, without sending a reminder. ECB main refinancing rate 2.40% on 1 July 2026, so the late payment rate is 10.40% a year for 1 July to 31 December 2026 (it was 10.15% for January to June 2026). Work it out with the late payment calculator.
Is this invoice template free?
Yes. Edit the template in your browser and download it as a PDF for free, with no sign-up and no watermark. Nothing you type is uploaded.
Sources
The rules on this page were checked in October 2026 and are general information, not legal or tax advice. Check the official sources or ask an accountant in Ireland if you are unsure what your invoices must show.
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