Contractor Invoice Template Netherlands
A contractor invoice bills a client for work done under a contract, often a fixed day rate for an agreed period or a set of milestones. This template is set up for the Netherlands: amounts in EUR, BTW at 21% on each line. Change anything you like, then download it as a PDF.
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How to write a contractor invoice
- Quote the client's purchase order or contract number; many companies will not pay an invoice without it.
- Attach or reference the approved timesheet for the period you are billing.
- List expenses on their own lines and keep the receipts.
- Check whether your client must withhold tax from your payments in your country.
Not sure what to charge? Work out your minimum rate with the freelance rate calculator, and agree the price first with the quote generator.
What an invoice must include in the Netherlands
- Your VAT identification number (btw-id)
- The VAT amount and rate
- Invoice date
- A sequential invoice number
- Your name and address
- The customer's name and address
- Your KVK (Chamber of Commerce) number if you are in the trade register
- Date of supply
- Description of the goods or services and the quantity or extent
Invoice rules in the Netherlands at a glance
- Tax
- Btw (VAT), standard rate 21%. See all rates and the BTW calculator
- Tax number
- Btw-identificatienummer (VAT ID)
- Not registered for tax
- Under the small business scheme (KOR) you do not charge VAT: you are not required to issue invoices, but if you do you must not put VAT on them and should state that you use the kleineondernemersregeling.
- Small invoices
- A simplified invoice is allowed for amounts up to €100 including VAT and for credit invoices.
- Payment terms
- 30 days if no term is agreed. Maximum 60 days between businesses (longer only if not unfair); large companies must pay SME suppliers within 30 days; government within 30 days.
- Late payment
- Statutory commercial interest (wettelijke handelsrente, article 6:119a Civil Code) applies automatically to late B2B payments, plus extrajudicial collection costs of at least €40. Fixed compensation: collection costs on a sliding scale, minimum €40 and maximum €6,775; businesses can agree different amounts by contract.
- Keep records
- 7 years (10 years for invoices relating to immovable property).
Contractor Invoice Template Netherlands: frequently asked questions
How do contractors invoice for a day rate?
Put the number of days worked as the quantity and your day rate as the price, with the period in the description, for example “Contract work, March 2026: 20 days”. Reference the approved timesheet.
Can I add expenses to a contractor invoice?
Yes, if your contract allows it. Put each expense on its own line, keep the receipts and do not add a markup unless it was agreed.
Do I have to charge BTW on my invoices in the Netherlands?
Under the small business scheme (KOR) you do not charge VAT: you are not required to issue invoices, but if you do you must not put VAT on them and should state that you use the kleineondernemersregeling.
How long must I keep invoices in the Netherlands?
7 years (10 years for invoices relating to immovable property).
Can I charge interest on late payments in the Netherlands?
Statutory commercial interest (wettelijke handelsrente, article 6:119a Civil Code) applies automatically to late B2B payments, plus extrajudicial collection costs of at least €40. Wettelijke handelsrente 10.40% from 1 July 2026 (ECB rate 2.40% on 1 July 2026). Non-commercial statutory interest 4% from 1 January 2026. Work it out with the late payment calculator.
Is this invoice template free?
Yes. Edit the template in your browser and download it as a PDF for free, with no sign-up and no watermark. Nothing you type is uploaded.
Sources
The rules on this page were checked in October 2026 and are general information, not legal or tax advice. Check the official sources or ask an accountant in the Netherlands if you are unsure what your invoices must show.
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